Accurate Time Tracking from the Field to Payroll
Paper timesheets are the bane of every tree care company's payroll process. They get lost, they get wet, they are filled out at the end of the week from memory instead of in real time, and they create hours of manual data entry every pay period. Worse, inaccurate time records lead to payroll disputes, incorrect overtime calculations, and unreliable job costing data. ArborDash tree care time tracking software puts the clock on each crew member's phone, so hours are recorded when people tap in and out, and the office gets daily and weekly totals without adding up a stack of paper.
For crew members, time tracking is one button. They tap Clock In at the start of the day and clock out at the end, from a phone, tablet or browser. Clock Out asks them to confirm, and if they forgot to tap it on time they can enter the time they actually stopped. Break is its own button, and each break is saved as its own entry with a start and end time. Paid hours run from clock-in to clock-out, so the office takes an unpaid break off by entering the break minutes on that day's entry. A clock-out tapped with no signal is saved on the phone with the time it was tapped and sent when the signal comes back. If someone never clocks out, ArborDash closes the shift automatically, flags it on the Time Tracking page and notifies owners and admins so the hours can be corrected.
In the office, the Time Tracking page shows who is clocked in right now, today's hours split into job, travel, admin and break time, the week's total, and overtime for the week. Open a person's day to see each entry and correct it, add a note or mark it approved. A day nobody recorded can be added by hand with Manual Entry. The time entry form can also file hours against a specific job, and those hours, multiplied by each person's hourly rate, show up as labor cost on that job. When the pay period ends, Payroll Export builds a CSV with each person's regular hours, overtime hours (anything over 40 in a week), hourly rate and estimated gross pay, with overtime at time and a half. ArborDash does not run payroll or send hours to QuickBooks Payroll, so the file goes to whoever runs your payroll.
- One-tap clock in from a phone, tablet or browser
- Break button that logs when each break starts and ends
- Missed clock-outs closed automatically, with a notice to the office
- Overtime counted on hours over 40 in a week
- Hours filed against a job count toward its labor cost
- Payroll CSV with regular hours, overtime and gross-pay estimates
How It Works
- Crew clocks in: At the start of the day, each crew member taps Clock In on their phone, and their shift starts recording.
- Breaks are logged: Crews tap Break when they stop and End Break when they get back. Each break is saved as its own entry and shows next to that person's hours, and the office can take unpaid break minutes off the day's entry.
- Office reviews: The Time Tracking page lists each person's day. Open it to correct an entry, fix a missed clock-out, add a note or mark the entry approved.
- Export for payroll: Pick this week, last week or a date range, check the preview, and download a CSV with regular hours, overtime and estimated gross pay for whoever runs your payroll.